Logistics

Logistics ♡

Logistics: a complex process of organising resources for production - ensuring all personnel, props, equipment and locations are in right place at right time, especially on big productions like a major film, which will also involve doing a recce. Poor planning leads to high costs

This includes getting:

♡ personnel and hiring

♡ props

♡ production equipment

♡ locations

♡ care on location (food)

the production company must not only get the resources, but they need them at the right time for the best value possible 

Logistics for end game: issues

♡ arriving to location whilst shooting

♡ crew location/ transport

♡ cost/time/weather when shooting

♡ transporting expensive equipment

♡ transporting all staff (eg: catering)

♡ personnel unavailable to work

♡ crew must be housed, fed, transported

♡ permission required for location use

Logistics documents: daily planner/call sheet

♡ these are used each day on production

♡ ensures everyone on set knows what the goals for the day are, where they're based, when they're required to be there and what each individual's role is

♡ helpful because it clarifies goals for the day in one, simple sheet which can be circulated amongst everyone

♡ lists all resources and logistical details as well as creative aims (eg: shot numbers to be filmed that day)

What's included:

♡ location details: address, map, transport details

♡ crew details: personnel, contact details, times required 

♡ health & safety notes: e.g: weather, protective clothing, hazards, closed roads

♡ transport schedule: who, where & when

♡ filming schedule: which tasks done and when

♡ equipment: camera, costume, ect

♡ facilities: e.g. toilets, trailers, catering

♡ contingencies

Permission forms

♡ used to gain permission for various resources/personnel

♡ e.g:

♡ individual release: individuals working on a project must sign over the rights to their work and/or intellectual property, often an employment contract

♡ consent form: everyone appearing in a production - actors employed for the project or members of the public in the background (with a visible face of audible voice). If under 18, signed by parent of guardian

♡ location form: to acquire permission to access a space and for it to appear on camera. Some buildings are subject to copyright law, which makes the form even more important

♡ also clearance forms for permission to use copyrighted audio or video

Asset log, Recces, Set design

♡ Asset log: This lists all things considered an 'asset' to the team: videos, images, sound, typography designs and any other element of style or content. Covers content produced by the production company and obtained from other sources and allows the tracking of copyright issues and permissions 

♡ the asset log will contain what the asset is, what it contains and permission details

♡ Recces: conducted at the same time as risk assessment and judges the suitability of a location for production - multiple are carried out to decide

♡ will consider: does it meet the creative vision and what are the logistical issues (accessibility, availability and cost)

♡ Set design: a visual design of how the set will look including background and props in as much detail as possible, either 2D or 3D sketch, or design produced by imaging software. Helps technical team plan camera positions and movements and may include annotations to further explain

Risk assessment 

♡ a risk assessment is carried out by a company as a means of identifying and trying to minimise potential risks. It should offer solutions to manage potential hazards on location and may include photographs

♡ includes the following information:

♡ hazard name, what are the risks, who is at risks, how it can be controlled, level of risk

♡ conducted by visiting all locations before production starts to protect everyone and everything (equipment) involved